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Zoom: HIPAA Template - Knowledgebase / Instructional Resources - FAU College of Medicine Support Center

Zoom: HIPAA Template

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Zoom: HIPAA Template

To ensure security when scheduling a Zoom meeting that may contain HIPAA sensitive information, hosts are required to use the "HIPAA" Template available in Zoom. See below features enabled/disabled when selecting this template.

 

 

HIPAA Template Features:

Enabled Features

Disabled Features

Waiting Room

Chat

Record/AI Companion (host only)

Transcription Download

Captions

Adding Co-Hosts

Screen Sharing (enable once meeting begins host tools  and select “Share Screen” )

Polls

Annotation

Quizzes

Whiteboard

Participants profile pictures visible

Q&A

Reactions (emojis, yes, no, slow down, speed up)

Raising hand reaction ONLY

 

 

 

How to select "HIPAA" template when scheduling a Zoom meeting:

  1. Log into Outlook (Zoom Plug-In feature), Zoom Desktop App, or Zoom Web Portal (fau-edu.zoom.us)

  2. Select "Schedule" 

  3. Scroll down to "Template" 

  4. Select "HIPAA" (see below)

 

 

Tips when Scheduling a Zoom Meeting:

  • Add alternative hosts

  • Check box to enable Q&A feature (see below)

  • Once meeting has begun, host needs to enable participants the ability to submit questions for Q&A feature (see below)