How to Add a Zoom Link to Microsoft Bookings Page

This process demonstrates how users can add a Zoom link to the Location field in a Microsoft Bookings page. The Zoom link used should be a recurring meeting link with no fixed time, allowing it to be reused without generating a new link for each appointment. This ensures the same open, ongoing Zoom link can be used consistently. A separate recurring Zoom link should be created for each individual Bookings service.

Step 1: Create a Zoom Link (Zoom Web Portal)

1. Sign in to fau-edu.zoom.us with your FAU credentials
2. Select “Schedule” to create a zoom meeting
3. Fill out the Zoom meeting details
   1. a. Fill out the Topic 
   2. b. Click the checkbox for “Recurring meeting”
   3. c. Next to Recurrence, select “No Fixed Time”
   4. d. Under Waiting Room, click the option for “Select who should go into the waiting room for this meeting” the select “Everyone”
      1. This will allow you to select who may enter your meeting.
   5. Click “Save”
4. Copy the Zoom Invite Link

Step 2: Add the Zoom Link to Microsoft Bookings Page

1. Go to Microsoft Bookings https://bookings.cloud.microsoft/bookings/homepage
2. Select your Bookings Page
3. Click “Services”
4. Hover over the service then click the pencil icon
5. Click the location field then paste the Zoom invite link
   1. Click “Use this location” below (must click this or the link will not stick)
   2. Zoom link should be saved as shown below
6. Toggle off “Add online meeting”
7. Click “Save changes”      

• • In the Edit Service window, click “Notifications”
  • Check the box for “Notify the business via email when a booking is created or changed” and “Send a meeting invite to the customer, in addition to the confirmation email
  • Scroll down and click “Add an email reminder”
  • Add reminder details
    • Timing – how far in advance do you want to send the email
    • Send to – who should receive the email reminder
    • Message – add details or meeting information
    • Click “Save changes”
  • Click “Save changes”

Reminder email view:

Outlook Calendar View:

*Double-click the zoom link in the location to open the Zoom link