Zoom: HIPAA Template
To ensure security when scheduling a Zoom meeting that may contain HIPAA sensitive information, hosts are required to use the "HIPAA" Template available in Zoom. See below features enabled/disabled when selecting this template.
HIPAA Template Features:
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Enabled Features |
Disabled Features |
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Waiting Room |
Chat |
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Record/AI Companion (host only) |
Transcription Download |
|
Captions |
Adding Co-Hosts |
|
Screen Sharing (enable once meeting begins ➡host tools |
Polls |
|
Annotation |
Quizzes |
|
Whiteboard |
Participants profile pictures visible |
|
Q&A |
Reactions (emojis, yes, no, slow down, speed up) |
|
Raising hand reaction ONLY |
|
How to select "HIPAA" template when scheduling a Zoom meeting:
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Log into Outlook (Zoom Plug-In feature), Zoom Desktop App, or Zoom Web Portal (fau-edu.zoom.us)
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Select "Schedule"
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Scroll down to "Template"
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Select "HIPAA" (see below)
Tips when Scheduling a Zoom Meeting:
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Add alternative hosts
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Check box to enable Q&A feature (see below)
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Once meeting has begun, host needs to enable participants the ability to submit questions for Q&A feature (see below)